A crane parts receiving inspection should establish three facts separately. The package arrived, the physical item matches the purchase record, and the designated reviewer has accepted it into stock or for the job. The packing list from the previous article provides the release and carton identifiers needed to record those decisions.
Count packages against the carrier paperwork and note visible exterior issues using the site's receiving process. Then use the supplier's packing list to locate the purchase order line inside each package. Photograph any affected label or condition before it becomes difficult to reconstruct where the item was found. Keep the carton identity on the receiving record even after the contents are transferred to a bin or inspection area.
When opening packages is appropriate under the site's procedures, compare the label with the approved purchase record and its quote revision. The catalog's XCT crane accelerator pedal under 803611230 and crane light control lever listing show why a stock description such as “cab controls” is too broad for a goods receipt. Receiving needs the exact reference and quantity for each item. If the product label is missing, ask the responsible reviewer to establish the next step before assigning the line to available stock.
An external carton label can be correct while the inner package carries a different identifier. Record both values with their locations. Conversely, a vendor code can differ from the original equipment reference when the approved purchase documents explicitly connect them. The receiver needs that written connection in the order record. A handwritten note on a box is a prompt to verify the paperwork and preserve the evidence.
Agree beforehand who can accept a commercial match and who can release an item to the workshop. For a pedal or a light control lever, the purchasing record confirms what was ordered and received. Technical release remains subject to the applicable service documentation and authorised workshop checks. Storing these decisions separately helps prevent a receipt posted for accounting purposes from being treated as permission to install the part.
Suppose three units arrive. Two carry the approved label and one needs review. Record all three physically received, then distinguish the two accepted units from the one held. Keep the held item and its packaging identifiable according to the site's procedures. Let the planner know how many accepted pieces are available for the job and when the next decision is due.
Give the dock team a named contact for a reference mismatch and a designated place for goods awaiting review. A clerk who finds two possible order lines should record the physical facts first, including the package number and the label exactly as it appears. The buyer can then compare the approved quote and order history while the part remains traceable. If the outer carton also holds accepted items, retain a copy of the carton label with each record. This makes it possible to release the correct goods without losing the evidence for the disputed unit.
Capture the receipt date, inspector or reviewer, purchase order and release, carton number, observed label, accepted quantity and any hold reason. Keep the record concise enough that a colleague on the next shift can pick it up without a call. A photo with a legible code and a reference to the relevant carton often carries more value than a long description with no location. The next article uses that evidence to handle a mismatch with the supplier and keep the rest of the order moving.
Use the packing-list and carton-label checks to identify each package. Open a parts mismatch case when the received reference, quantity or contents differ. See the QY70K air dryer identification guide for an example of checking assembly scope.
